Physical verification of registered office of Company
Subsection (1) of Section 25A was amended by MCA vide notification dated 18th August 2022. This new provision requires that physical verification be carried out for companies whose registered office is not currently located at its supposed address as recorded with the Registrar of Companies or any other authority responsible for maintaining such records and if found guilty thereof then they may face action under Chapter XVIII which deals specifically about the removal of the name of the company from the registrar of companies.
How Verification Will Be Conducted?
The registrar will visit the registered office of your company for physical verification, along with two independent local witnesses. If required by law they can ask for supporting documents filed at the time of registration to authenticate it in addition to taking photographs while there so that everything is on record.
Check List of compliances & Documents to be presented in case of Verification:
- Company Name Board/Information:
- Company Full Name Along with CIN & Registered office address should be present and visible on premises in both local & English language.
Registered Office Documents:
- Latest Copy Of Utility Bill Showing The Full Address
- No Objection Certificate For use Of premises as Registered office
- Rental/Leese Agreement For use Of premises as Registered office
- Additional Documents Such as ROR/Sale Deed/Owner Details along with documents may be demanded by the authorities on the visit.
Note: Please make sure that the NOC/Rental Agreement which was used earlier for incorporation or Registered Office Change is presented during the visit for cross verification.
What Are the Consequences Of Non-Compliance
The registrar will send notice to the company and all directors for strike-off under section 248 of Companies Act 2013 based on documents/physical verification if he is not satisfied with its capabilities in receiving communications or notices. When Registrar receives such a request, then directors must give representation alongside supporting docs and if the company does not give representation within 30 days of receiving notice, then they shall take necessary action.
Tradeviser, an idea shaped into reality with the motive of helping new businesses and startups with professional guidance end-to-end business services. Ever since its inception since 2016, Team Tradeviser has worked diligently with over 200 startups and been part of their of their sedulous journey to make it to the big picture.