DIR 3 KYC Due Date for FY 2024-25 – Complete Filing Guide for Directors

Every person who holds a Director Identification Number (DIN) is required by the Ministry of Corporate Affairs (MCA) to complete an annual KYC verification by filing DIR-3 KYC or DIR-3 KYC-Web. This filing helps ensure that the director’s contact and identity details remain valid and up to date in MCA records.

Failure to file this form on time can result in deactivation of your DIN and penalties. In this article, we will explain in detail what DIR 3 KYC is, who must file it, the latest due date and extension for FY 2024-25, penalties for non-filing, and a complete step-by-step guide for smooth compliance.

What Is DIR 3 KYC?

DIR-3 KYC is an annual compliance form that every director must file to confirm their KYC details with the MCA. It is a mandatory filing under Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014.

The purpose of this form is to:

  • Verify and authenticate the director’s personal information such as name, date of birth, PAN, mobile number, email, and address.

  • Maintain updated contact details for communication and statutory compliance.

  • Prevent misuse of inactive or incorrect DINs.

The process is similar to Aadhaar or bank KYC, but specifically for directors registered with the MCA.

Who Needs to File DIR 3 KYC?

Every individual who holds a valid Director Identification Number (DIN) on or before 31 March 2025 must file the form.

You are required to file DIR 3 KYC if:

  • You were allotted a DIN and it is currently in ‘Active’ status.

  • You are a director in one or more companies or LLPs.

  • You hold a DIN even if you are not currently a director (inactive or resigned).

  • You are a foreign national holding a DIN.

If your DIN has been deactivated or surrendered, you are exempt unless it is reactivated.

DIR 3 KYC Due Date for FY 2024-25

Normally, the due date for filing DIR-3 KYC is 30 September of every financial year for all DINs allotted up to 31 March of that year.

For FY 2024-25, the standard due date would have been 30 September 2025.

However, the Ministry of Corporate Affairs (MCA) has announced an extension of the due date for filing DIR-3 KYC and DIR-3 KYC-WEB for FY 2024-25 without any late fees up to 31 October 2025

This means:

  • If you file DIR 3 KYC by 15 October 2025 (or 31 October 2025, depending on the circular), no penalty will be levied.

  • After this extended date, the DIN will be deactivated, and a penalty of ₹5,000 will apply for reactivation.

Types of DIR 3 KYC Forms

The MCA provides two options for filing based on your status:

1. DIR 3 KYC (e-Form)

This is a detailed form that requires digital signature and professional attestation. It must be filed when:

  • You are filing KYC for the first time.

  • There is any change in your KYC details such as mobile number, email address, address, or nationality.

The form must be digitally signed by the director and certified by a practising Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant (CMA).

2. DIR 3 KYC-WEB

This is an online web-based form used by directors who have already filed KYC in previous years and whose details remain unchanged.
You only need to verify your registered mobile number and email through OTP. No document uploads or professional certification are required for this version.

Documents Required for DIR 3 KYC Filing

Keep the following documents and details ready before you begin:

  • PAN Card (for Indian nationals)

  • Passport (mandatory for foreign nationals)

  • Aadhaar Card or any government-issued ID proof

  • Permanent and Present Address proof (utility bill, bank statement, etc., not older than 2 months)

  • Email ID and Mobile Number (for OTP verification)

  • Digital Signature Certificate (DSC) of the director

  • Certification by a practising CA, CS, or CMA (only for e-Form filing)

Step-by-Step Process for Filing DIR 3 KYC

Follow this simple step-by-step process to file your annual KYC:

Step 1: Identify which form applies to you

  • If you are filing for the first time or have changed any details → use DIR-3 KYC (e-Form).

  • If your details remain unchanged → use DIR-3 KYC-WEB.

Step 2: Prepare necessary documents

Ensure all ID proofs, address proofs, and DSC are updated and accessible. For first-time filers, get attestation done by a CA/CS/CMA.

Step 3: Log in to the MCA portal

Visit the MCA V3 Portal → DIN Services → DIR-3 KYC. Choose either e-Form upload or Web-based version.

Step 4: Verify and submit

  • For e-Form: Fill in all mandatory fields, attach documents, sign with DSC, and upload the form.

  • For Web: Verify OTP sent to registered mobile and email, then submit directly online.

Step 5: Acknowledgement

After successful submission, an SRN (Service Request Number) will be generated. Keep this for your records.

Step 6: Verify DIN status

Check your DIN status under the “Director Identification Number Services” section of the MCA portal. It should reflect ‘Active’ if successfully verified.

Consequences of Not Filing DIR 3 KYC

Ignoring the due date or failing to file the form has serious consequences under MCA rules.

  1. Deactivation of DIN:
    Your DIN will be marked as “Deactivated due to non-filing of DIR-3 KYC”, and you will not be able to use it for any filings or appointments.

  2. Penalty of ₹5,000:
    After the due date, the form can only be filed with a late fee of ₹5,000 per DIN.

  3. Ineligibility to Act as Director:
    You cannot act as a director or sign any MCA-related filings while the DIN remains deactivated.

  4. Compliance Disruption:
    A deactivated DIN can block key filings such as DIR-12, AOC-4, and MGT-7 for your company, causing unnecessary delays and potential penalties.

How to Reactivate a Deactivated DIN

If your DIN is deactivated for not filing DIR-3 KYC, you can reactivate it by:

  1. Filing the pending DIR-3 KYC form.

  2. Paying the ₹5,000 penalty fee through the MCA portal.

  3. Waiting for MCA to process and mark your DIN as “Active” again.

This reactivation is automatic once the payment and filing are successfully completed.

Practical Tips to Avoid Non-Compliance

For directors and compliance teams, following these best practices can prevent last-minute hassles:

  • Start early: Don’t wait for September; start collecting documents by July or August.

  • Create reminders: Set automated reminders in your compliance calendar for DIR-3 KYC.

  • Verify details: If your mobile number or email changes, update before filing.

  • Use correct form: Choose e-Form if details have changed; use Web form if no change.

  • Keep proof: Always save the acknowledgement and SRN copy after filing.

  • Maintain a DIN tracker: Keep a spreadsheet of all directors under your management, noting the date of last KYC filing and current status.

For compliance professionals or firms managing multiple clients, creating a structured tracking sheet is an effective way to ensure no DIN is missed before the deadline.

Common FAQs on DIR 3 KYC

1. Is there any filing fee for DIR 3 KYC?
No, there is no fee if you file before the due date. After the deadline, a penalty of ₹5,000 applies.

2. Who needs to file DIR 3 KYC?
Every person holding an active DIN as of 31 March 2025 must file the form annually.

3. Do I need to file KYC if I am not currently a director?
Yes. Even if you are not a director, you must file if your DIN is active.

4. What is the latest due date for FY 2024-25?
The due date has been extended from 30 September 2025 to 15 October 2025 (and in some cases up to 31 October 2025).

5. What happens if I miss the deadline?
Your DIN will be deactivated, and you must pay ₹5,000 to reactivate it by filing the pending form.

6. Do I need professional certification every year?
Only if you are filing the detailed e-Form. The Web version does not require certification.

7. What documents are required?
PAN, address proof, Aadhaar/passport, mobile number, email, and DSC.

8. How can I check if my DIN is active?
You can check DIN status directly on the MCA portal under “Verify DIN”.

9. What if I hold more than one DIN?
You must surrender all additional DINs and maintain only one active DIN. Each active DIN must have its own KYC filed.

10. Can I file DIR 3 KYC after my DIN is deactivated?
Yes. You can file it anytime later with payment of ₹5,000 to reactivate your DIN.

Summary

  • Standard Due Date: 30 September 2025

  • Extended Due Date for FY 2024-25: 31 October 2025

  • Penalty for Delay: ₹5,000 per DIN

  • Applies to: All directors with an active DIN as of 31 March 2025

  • Forms Available: DIR-3 KYC (e-Form) and DIR-3 KYC-WEB

Final Thoughts

Filing DIR 3 KYC may appear like a small formality, but it holds significant weight in your compliance framework. A deactivated DIN can disrupt company filings and damage compliance credibility.

For FY 2024-25, directors should file their KYC well before 15 October 2025 to avoid penalties or portal congestion near the deadline. Firms and compliance managers should proactively maintain a DIN tracking system to ensure timely submission across all clients.

Timely KYC filing reflects good governance and accountability — both critical traits for any compliant company.