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{“@context”:”https://schema.org”,”@type”:”FAQPage”,”mainEntity”:[{“@type”:”Question”,”name”:”Does a registered society need to file any returns with the Registrar of Societies every year?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:”Yes. Every registered society must file an Annual Return (often called a List of Managing Committee Members) with the Registrar of Societies under the state Societies Registration Act. The return typically includes the list of office bearers and managing committee members as on the date of the annual general meeting, a statement of accounts, and sometimes a certificate of continuing the activities for which the society was registered. Deadlines and formats vary by state.”}},{“@type”:”Question”,”name”:”What is the income tax return (ITR) form for a society?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:”A registered society files ITR-7, which is the same form used by trusts, Section 8 companies, and other entities claiming exemption under Section 11/12 of the Income Tax Act. ITR-7 is due by 31 October 2026 if the society is required to get its accounts audited, which is mandatory if income before applying exemptions exceeds Rs. 2.5 lakh. Most active societies will have an October deadline.”}},{“@type”:”Question”,”name”:”Is annual general meeting (AGM) compulsory for a society?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:”Yes, holding an Annual General Meeting is mandatory under virtually every state’s Societies Registration Act. The AGM typically elects or ratifies managing committee members, approves audited accounts, and ratifies the activities of the prior year. The interval between two AGMs must not exceed 15 months in most states.”}},{“@type”:”Question”,”name”:”What happens if a society does not file its annual return with the Registrar?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:”Non-filing can result in the society being listed as inactive or dormant in the Registrar’s records. The Registrar may issue a notice to show cause, impose a penalty, or ultimately cancel the society’s registration. In many states, a cancelled registration cannot be restored and the society must re-register. Dormant or cancelled registration also invalidates 12A/80G exemptions.”}},{“@type”:”Question”,”name”:”What is the difference between 12A and 80G registration for a society?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:”12A registration grants income tax exemption to the society on its own income (the society pays no tax on income applied for charitable purposes). 80G registration allows donors to the society to claim a deduction on their donations (50% or 100% of the donated amount from their own taxable income). A society can have 12A without 80G (it is tax-exempt itself but donors get no deduction) — but 80G requires 12A as a prerequisite. Both must be renewed every 5 years.”}}]}
Society Annual Compliance in India: Registrar Returns, ITR-7, and 12A/80G for FY 2025-26
A society registered under the Societies Registration Act 1860 (or its state equivalents) operates on two parallel compliance tracks: state-level filings with the Registrar of Societies, and central filings with the Income Tax Department. Unlike a company, there is no single national regulator — the Registrar’s office, deadlines, return formats, and penalties differ from state to state.
This guide brings together both tracks: what to file, when, and where, for societies operating under the central Societies Registration Act 1860 as well as the major state variants (Maharashtra, Karnataka, Delhi/Rajasthan). Income tax obligations under Section 11/12 and the 12A/80G renewal cycle are also covered.
Key Takeaways
- Annual Return to the Registrar of Societies is mandatory every year — deadline and format vary by state
- File ITR-7 by 31 October 2026 (audit required if gross income exceeds Rs. 2.5 lakh)
- Form 10B (income above Rs. 5 crore or FCRA) or Form 10BB (others) is filed before ITR-7
- 12A and 80G must be renewed every 5 years using Form 10A — apply 6 months before expiry
- Form 10BD (donor statement) due 31 May; Form 10BE issued to donors after
- Governing body elections must be held as per the society’s Memorandum/Bye-laws — lapsing quorum can trigger deregistration
Contents
Registrar of Societies: state-wise annual return requirements
Every registered society must file an annual return with the Registrar of Societies in its state. The return typically includes: (a) list of current office bearers and managing committee members, (b) audited accounts for the prior financial year, and (c) a declaration that the society continues to function for its stated purposes.
| State / Union Territory | Governing Act | Annual Return Deadline | Key Notes |
|---|---|---|---|
| Maharashtra | Maharashtra Public Trust Act 1950 + Societies Registration Act 1860 | Within 6 months of FY end (by 30 September) | Charity Commissioner (not Registrar); Form Schedule VII; trusts and societies both covered |
| Karnataka | Karnataka Societies Registration Act 1960 | Within 3 months of AGM (by 30 September for June AGM) | List of committee members + audited accounts; filed at Sub-Registrar’s office |
| Delhi / UP / Rajasthan / Haryana | Societies Registration Act 1860 | 14 days after AGM; list of members filed annually | Simple list of members; accounts filed separately; Registrar of Firms, Societies and Chits |
| Tamil Nadu | Tamil Nadu Societies Registration Act 1975 | Within 14 days of AGM | Audited accounts within 180 days of FY end |
| Gujarat | Societies Registration Act 1860 (Bombay adaptation) | Within 3 months of AGM | Registrar of Societies; full accounts and list of office bearers |
Annual General Meeting and governing body elections
The AGM is the cornerstone of society governance. Most state Acts require the AGM to be held within 6 months of the financial year end (by 30 September for April-March FY). The interval between two consecutive AGMs must not exceed 15 months.
Key business at the AGM:
- Adoption of audited accounts for FY 2025-26
- Annual report on activities and expenditure
- Governing body/managing committee elections as per Memorandum and Rules of the society (typically every 2-3 years, but ratification at each AGM is best practice)
- Appointment of auditor for the next year
- Ratification of decisions made by the managing committee in the prior year
Income tax: ITR-7, Section 11/12 exemption, and audit
A society registered under Section 12A/12AB of the Income Tax Act claims exemption on income applied for charitable purposes under Sections 11 and 12. Income not applied (accumulated beyond permitted limits) or from non-qualifying activities is taxable.
| Compliance Item | Requirement |
|---|---|
| ITR form | ITR-7 (for entities claiming exemption under Sections 139(4A), 139(4C)) |
| Due date (FY 2025-26) | 31 October 2026 (audit applicable); 31 July 2026 (if no audit) |
| Statutory audit requirement | Mandatory if total income before exemption exceeds Rs. 2.5 lakh; in practice, nearly all active societies require audit |
| Audit form | Form 10B if: income exceeds Rs. 5 crore, or FCRA applicable, or receipt from foreign sources; Form 10BB for all others |
| Verification | Signed using DSC (Digital Signature Certificate) of the secretary or principal officer |
| 85% application rule | At least 85% of income must be applied towards charitable purposes each year for full Section 11 exemption |
| Accumulation (Form 10) | Remaining up to 15% may be accumulated; more can be accumulated up to 5 years using Form 10 (set aside notice) |
12A and 80G renewal: 5-year cycle and Form 10A
From April 2021, the old permanent 12A/80G registrations were converted to provisional 3-year registrations, which were then renewed for 5 years. All societies now operate on a 5-year renewal cycle. Failure to renew causes loss of tax exemption and donor deduction benefits mid-cycle.
| Renewal Step | Action |
|---|---|
| 1 | Check the 5-year expiry date on the 12A/80G certificate (usually printed on the certificate from CBDT/AO) |
| 2 | Apply using Form 10A on the income tax portal (incometax.gov.in) at least 6 months before the expiry date |
| 3 | Upload required documents: registration certificate, Memorandum/Bye-laws, audited accounts for the last 3 years, activity report, PAN |
| 4 | Processing by Jurisdictional Commissioner of Income Tax (Exemptions); may request additional documents or interview |
| 5 | Fresh 5-year certificate issued; update 80G number with regular donors |
Form 10BD donor reporting and Form 10BE
Societies with 80G registration must submit a statement of all donations received during the year that were claimed under 80G by donors. This is Form 10BD, due annually by 31 May.
- Form 10BD (due 31 May 2026 for FY 2025-26): Report each donor’s name, PAN, address, amount, and mode of donation
- Form 10BE: After filing 10BD, generate and issue Form 10BE certificates to each donor; this certificate is what the donor uses to claim their 80G deduction in their own ITR
- Form 10BE must be issued by 31 May (same deadline as 10BD)
- Donors cannot claim 80G deductions without a valid Form 10BE from the society
Annual compliance checklist for societies
| Task | Due Date (FY 2025-26) | Authority |
|---|---|---|
| Form 10BD (donor statement) | 31 May 2026 | Income Tax |
| Form 10BE issued to donors | 31 May 2026 | Income Tax |
| Annual General Meeting | By 30 September 2026 (most states) | Registrar of Societies |
| Annual Return to Registrar of Societies | Within 14-90 days of AGM (state-specific) | Registrar of Societies |
| Charity Commissioner return (MH/GJ/RJ) | By 30 September 2026 | Charity Commissioner |
| Form 10B or 10BB (audit report) | Before ITR-7 filing | Income Tax |
| ITR-7 (income tax return) | 31 October 2026 | Income Tax |
| FCRA FC-4 (if FCRA registered) | 31 December 2026 | MHA / FCRA portal |
| 12A/80G renewal (Form 10A) | 6 months before certificate expiry | Income Tax |
Society Compliance Made Simple
Tradeviser handles society annual returns, ITR-7 filing, 12A/80G renewals, and state Registrar filings — across Maharashtra, Karnataka, Delhi, and 10+ other states. One team, all compliance.
Frequently Asked Questions

CA Madhusmita Padal is a Practicing Chartered Accountant with firms based in Odisha and Chennai. She specializes in taxation, company law, and auditing. She is passionate about simplifying complex concepts and making knowledge accessible to all.