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Director Compliance

DIR-3 KYC: Annual Due Date, Process and Consequences of Non-Filing for FY 2025-26

By Tradeviser Editorial • Updated October 2026 • 7 min read

DIR-3 KYC is the annual Know Your Customer (KYC) verification that every individual holding a Director Identification Number (DIN) must complete by 30 September each year. It is not an optional compliance: missing the deadline causes the MCA system to automatically deactivate the DIN. Once deactivated, the person cannot sign any company form, be appointed as a director, or represent a company before the ROC until the DIN is reactivated with a Rs. 5,000 penalty.

This guide explains the DIR-3 KYC process, the difference between DIR-3 KYC and DIR-3 KYC-Web, what to do if the DIN gets deactivated, and how DPIN holders (LLP designated partners) file their equivalent annual KYC.

DIN deactivation cascades: When a DIN is deactivated, the director cannot sign AOC-4, MGT-7, or any other MCA form. This means the company’s annual filings get blocked too. One missed DIR-3 KYC can stall the entire annual compliance cycle for the company.

Key Takeaways

  • Due date: 30 September 2026 for FY 2025-26 (annual, every year)
  • Who must file: every individual who has a DIN, including those who have resigned from all companies
  • Most directors file DIR-3 KYC-Web (OTP only); full DIR-3 KYC is for first-time or changed details
  • Penalty for late filing: Rs. 5,000 flat fee (not per day) to reactivate a deactivated DIN
  • LLP Designated Partners file the same KYC for their DPIN using the equivalent form
  • DIN once allotted is never cancelled, only deactivated; the KYC obligation is permanent

DIR-3 KYC vs DIR-3 KYC-Web: when to use which

Criteria DIR-3 KYC (Full Form) DIR-3 KYC-Web (Annual Renewal)
When to use First-time KYC; or when mobile number, email, PAN, or Aadhaar details have changed; or to reactivate a deactivated DIN Annual renewal when no details have changed since last year’s KYC
Documents required PAN, Aadhaar, photograph, specimen signature, proof of residence (if foreign national) No document upload; OTP via registered mobile and email only
Certification required Must be certified by a Practising CA, CS, or Cost Accountant No professional certification; self-verified via OTP
Late fee (after 30 Sep) Rs. 5,000 (to reactivate deactivated DIN) Rs. 5,000 (same penalty; portal switches from Web to full form after DIN deactivates)
Time to process 1-2 working days after filing and fee payment Instant confirmation on OTP verification

Step-by-step: how to file DIR-3 KYC-Web

  1. Go to the MCA V3 portal at mca.gov.in/mcav3 and log in with the director’s Business User credentials (not the company login).
  2. Navigate to e-Services and select “DIR-3 KYC-Web” under the Director-related forms section.
  3. Enter the DIN. The portal will auto-fetch the director’s registered mobile number and email address. Verify these are still current.
  4. Enter the OTP sent to both the registered mobile number and email address. Both OTPs must be entered correctly.
  5. Submit. On successful OTP verification, the system confirms KYC completion and generates an acknowledgment. No government fee is charged for timely DIR-3 KYC-Web.
Important: The mobile number and email address in the DIR-3 KYC-Web must exactly match what is on record with the MCA. If the director has changed their mobile number or email since the last KYC and has not updated it with the MCA, the OTP will not reach them and the Web-based form cannot be used. In that case, the full DIR-3 KYC must be filed with updated details and professional certification.

Documents required for full DIR-3 KYC

  • PAN Card (mandatory for Indian nationals)
  • Aadhaar Card (mandatory for Indian residents; OTP-based Aadhaar verification done during filing)
  • Photograph (recent, in the prescribed format)
  • Specimen Signature (scanned image)
  • Mobile number and email address (unique; not already linked to another DIN)
  • Address proof (Aadhaar serves as proof for Indian nationals; foreign nationals need passport and country-specific ID)

What to do if your DIN is deactivated

If the DIN status on the MCA portal shows “Deactivated due to non-filing of DIR-3 KYC,” follow these steps:

  1. File the full DIR-3 KYC form (not the Web-based version; the portal will not allow the Web version for a deactivated DIN).
  2. Prepare and upload documents: PAN, Aadhaar, photograph, signature, and any updated contact details.
  3. Get professional certification: A Practising CA, CS, or Cost Accountant must certify the form using their DSC.
  4. Pay the late fee of Rs. 5,000 through the MCA portal payment gateway.
  5. Wait for DIN reactivation: The MCA typically reactivates the DIN within 1-2 working days after filing and payment.

DPIN KYC for LLP Designated Partners

LLP Designated Partners hold a Designated Partner Identification Number (DPIN) instead of a DIN. The annual KYC obligation is identical: every DPIN holder must complete KYC by 30 September each year, failing which the DPIN is deactivated.

The process is the same as DIR-3 KYC-Web for annual renewal, and the full form equivalent for first-time or changed details. The late fee for reactivating a deactivated DPIN is also Rs. 5,000. Many Designated Partners hold both a DIN (from a company directorship) and a DPIN; they must file KYC for both.

DIR-3 KYC Filing Support

Tradeviser handles DIR-3 KYC and DPIN KYC for all directors and designated partners — including reactivations, mobile/email updates, and professional certification — so your DINs are always active before the 30 September deadline.

Complete DIR-3 KYC Now

Frequently Asked Questions

What is the DIR-3 KYC due date?

30 September every year. For FY 2025-26, the deadline is 30 September 2026. No extension is typically granted; the MCA system auto-deactivates non-compliant DINs on 1 October.

What is the penalty for missing the DIR-3 KYC deadline?

A flat Rs. 5,000 late fee to reactivate the deactivated DIN. This is not a per-day fee; it is the same Rs. 5,000 whether the DIN has been deactivated for 1 day or 1 year.

What is the difference between DIR-3 KYC and DIR-3 KYC-Web?

DIR-3 KYC-Web is the simplified annual renewal (just OTP verification). DIR-3 KYC is the full form used for first-time filing, updating changed details, or reactivating a deactivated DIN — it requires document uploads and professional certification.

Is DIR-3 KYC required if a person has resigned from all directorships?

Yes. The annual KYC obligation continues as long as the DIN exists, regardless of active directorship status. The only way to end the obligation is to surrender the DIN, which requires the individual to have no active directorship and no pending filings on the DIN.

Can DIR-3 KYC be filed after the DIN is deactivated?

Yes. File the full DIR-3 KYC form with a Rs. 5,000 late fee. The DIN is reactivated within 1-2 working days after successful filing and payment.